Job Description and Responsibilities
The North Carolina Sheriffs’ Association is a non-profit organization that represents the 100 Sheriffs of North Carolina and their personnel. We are looking for a team member who is very detail-oriented and who can multi-task in a very fast paced, busy office. We are also looking for someone with a sincere commitment to excellence and the success of the Association, as well as respect for the constitutional Office of Sheriff and the persons holding the Office.
The Administrative Assistant – Business Development is responsible for providing administrative support to the Director – Business Development and the functions of Business Development. This is accomplished by implementing a detailed approach to project management, record keeping, drafting and editing documents and written communications, performing clerical functions, coordinating meetings and managing multiple project deadlines. This position reports to the Director – Business Development.
Essential duties include, but are not limited to:
- Provides general administrative support to the Director of Business Development while supporting all Business Development programs and other assigned projects
- Drafts emails and correspondence on behalf of the Director – Business Development and Business Development staff, as requested
- Assists with creating and distributing of all program bid documents to vehicle dealers and manufacturers along with members of the association’s Vehicle Procurement Advisory Committee.
- Responsible for data entry for all vehicle information into the association’s vehicle procurement website, including making changes to vehicle specifications and program documents after all procurement workshops and conferences as needed
- Manages the relationship with the NCSA Vehicle Procurement website administrator to ensure necessary program documents are uploaded to website in a timely manner
- Assists with processing and tracking all procurement program purchase orders, quarterly reports, and association administrative fees
- Assists with the planning and executing of all annual procurement meetings
- Provides administrative support to the Director – Business Development and provides support for all future procurement programs.
Administrative Support Duties:
- Provides support to Business Development staff with preparing procurement meeting materials
- Assists with preparing procurement contracts and required procurement bid documents for several procurement programs in several states
- Prepares distribution and solicitation mailing lists for new procurement programs in several states
- Provides support with scheduling attendance at procurement conferences and Advisory Committee meetings
- Supports Business Development staff with all mailings having to do with over ten multi-state procurement programs
- Works with Business Development staff on creating and producing marketing and exhibit materials
- Assists Business Development staff with maintaining and adding new items to several procurement websites
- Provides back-up to Business Development staff for all record keeping and accounting for all procurement programs. Assists with the collection and accounting of over $100 million annually in incoming procurement purchase orders
- Assist co-workers with any Business Development meetings as necessary
- Assists co-workers as necessary and performs any additional duties as assigned
High School diploma required, college degree preferred. Minimum 3 years of applicable work experience in a business office environment. Previous experience with data entry, document editing, and calendar management is highly desirable. Successful candidate must be able to clear a criminal background check.
The work is typically performed in an office while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects, weighing up to 20 pounds.
If you are interested in applying for the position, please submit your resume to firstname.lastname@example.org.