Job Description and Responsibilities

This position is responsible for providing administrative support to the Business Development sector of the Association. The role requires flexible time management, with strong clerical skills in regulatory compliance, project management, record keeping, coordination and strict deadlines. This position reports to the Director – Business Development.

Areas of responsibility include, but are not limited to:

Administrative Duties: 100%

• Provides general administrative support to the Director – Business Development while supporting all Business Development programs and other assigned projects
• Maintains Notary Public Certification
• Maintenance of Business Development records in the Association’s contact databases

Procurement Program Duties: 40%

• Assists with all administrative aspects of the Association’s procurement programs
• Preparation of procurement meeting and conference materials, procurement contracts and required bid documents, distribution and solicitation mailing lists, and related marketing documents and materials
• Maintain and keep current all information on procurement related websites
• Purchase Order Tracking:
  • Assists with entering purchase orders into procurement tracking for designated programs
  • Supports the preparation and review of quarterly reports as needed
  • Maintains purchase order records
• Assists with procurement bid reviews:
  • Organizes required bid documentation submitted by vendors to prepare for bid review for all Association procurement programs
• Responsible for the Procurement monthly e-newsletter to include managing the mail calendar, distribution lists, and for using the Association’s email vendor to distribute the e-newsletter.

Honorary Membership Duties: 40%

• Assists with all administrative aspects of the Association’s Honorary Membership program
• Prepares daily deposits of received funds, files, maintains and develops all pertinent transactions and supplemental documentation.
• Maintains Association and third-party CRM databases
• Assists with balance and reconciliation of payments and funds received through electronic and physical delivery
• Process all USPS and carrier documentation, returns and refunds.
• Responds daily to inquiries and requests from Honorary Members via email, US mail, and telephone.

Corporate Partnership Duties: 20%

• Assists with all administrative aspects of the Association’s Corporate Partner program
• Maintains Association and third-party CRM databases
• Assists with and prepares conference and exhibit materials, distribution and solicitation mailing lists, and related marketing (and e-marketing) documents and materials
• Responds daily to inquiries and requests from Corporate Partners and prospects via email, US mail, and telephone.

Qualifications:

Education Requirement: 4-year college degree or equivalent experience

Required Skills:

• Minimum three to five years related work experience.
• Demonstrated collaborative skills and ability to work well within a team.
• Proficiency with Microsoft Office.
• Demonstrated ability to work independently and solve problems.
• Strong organization and interpersonal skills.
• Outstanding oral and written communication skills.
• Ability to work in a fast-paced environment.
• Knowledge of modern office practices and procedures.
• Ability to adhere to our Association’s professional standards and core values.
• Ability to perform other related duties as assigned.

Supplemental Information:

The work is typically preformed in an office while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects, weighing up to 20 pounds.

If you are interested in applying for the position, please submit your resume to jobs@ncsheriffs.net.