Job Description and Responsibilities
The Coordinator will work with the Manager – Conference/Meetings/Sheriffs’ Leadership Institute to plan and implement various training opportunities for the sheriffs and sheriffs’ personnel of North Carolina. This includes the Annual Training Conference, Spring and Fall Meetings, Sheriffs’ Leadership Institute (SLI), and other special project-related training events. The Coordinator will assist with planning and organizing the logistics for all Association conference and training events.
Essential duties include, but are not limited to:
- Assists with all aspects of organizing, planning and coordinating the Associations’ conferences, meetings, training events.
- Develops and/or maintains highly professional standards and procedures for production of events in keeping with the image and reputation of the North Carolina Sheriffs’ Association.
- Negotiates and reviews contract agreements under the supervision of the Manager – Conference/ Meetings/ SLI and NCSA legal counsel.
- Assists Manager with the coordination and management of the Association’s annual events, committee meetings and training sessions.
- Assists with preparation of pre- and post-event reports and analysis, and assesses opportunities and makes recommendations for improving service to the sheriffs, and implements those improvements as appropriate.
- Travels to and works onsite at Association meetings and conferences, assisting with logistics and other projects.
- Manages, organizes and assigns staff to assist at conferences, training or meetings.
- Identifies and compiles training resource materials and ads.
- Monitors onsite activities to ensure event attendees are satisfied.
- Manage event set up and tear down.
- Acts as a liaison between the Association and contracted trainers for all Association conferences and training events and develops and maintains an effective working relationship with existing and prospective trainers.
- Drafts and publishes online event registrations for the association conferences, event and training classes.
- Lead and oversee the registration process from start to finish for all conferences and training events, including posting online registration notices, registration website management, and the exporting of registration lists.
- Coordinates with the host sheriff and staff on the needs of both the Association and the host sheriff for the Annual Training Conference, Spring and Fall Meetings.
- Serves as a point of contact for questions regarding logistics and training for Association conferences and training events.
- Establish standardized event procedures and ensure staff is trained on execution including ensuring checklists and guidelines are provided for each event type and kept in a centralized location.
- Assists in the development of training curriculum and materials for the Sheriffs Leadership Institute.
- Assesses opportunities and makes recommendations for improving training for the sheriffs, and implements those improvements as appropriate; travels to and works onsite at association meetings.
- Responsible for all administrative functions of the conferences and meetings.
- Assists in the development of training curriculum and materials for the Sheriffs’ Leadership Institute.
- Project Management:
- Manages and maintains the master project plan for assigned programs.
- Prepare, coordinate and schedule pre and post project meetings for all events.
- Analyzes data from conference evaluations and surveys and develops action plan to improve event quality and customer satisfaction.
- Coordinates with internal and external team members to ensure event planning tasks remain on schedule and within budget.
- Coordinates with Manager to manage non- scheduled training requests approved by the Executive Committee for sheriffs’ and sheriffs’ personnel.
- Build and adhere to event budgets to avoid excess costs.
- Track event performance areas and identify items to work on for future events.
- Manages project tasks to make sure schedule is on track.
- Develops and presents a project status report at pre-conference. Reports must include but are not limited to the assigned projects and project’s goal, tasks completed, pending actions, and the project’s completion date.
- Assists co-workers as necessary and performs any additional duties as assigned.
Education Requirement: 4-year college degree or equivalent experience
- Minimum 3 years related work experience
- Extensive event coordination or meeting management experience in the Non-Profit sector
- Detail oriented in a fast-paced, event-oriented environment
- Proven ability to exercise independent decision-making
- Demonstrated collaborative skills and ability to work well within a team
- Proficiency with Microsoft Office, particularly PowerPoint and Excel, as well as other applications including Turning Point
- Demonstrated ability to work independently and solve problems
- Strong organization and interpersonal skills
- Outstanding oral and written communication skills
- Knowledge of modern office practices and procedures
- Ability to adhere to our Association’s professional standards and core values
- Ability to perform other related duties as assigned
The work is typically preformed in an office while sitting, standing, or stooping. The employee occasionally lifts light and heavy objects, weighing up to 20 pounds.
If you are interested in applying for the position, please submit your resume to firstname.lastname@example.org.